Field Crew - Click on a Job Title to Read its Description

Job Description

FIELD COORDINATOR

Job Purpose: To make sure all fieldwork is completed in a timely and accurate manner

Supervisor: Chief Operations Officer

Essential Job Results

Oversee the following:

• Oversee Assistant Field Coordinator, and Administrative Assistant, Builder Coordinator and Commercial Construction crew chief.
• Coordinate activities involved in the opening & closing offices.
• Pair up two person crews (prepare names on post it notes)
• Lay out all title jobs not surveyed onto big table
• Lay out all quote jobs onto other table
• Route all jobs
• Give routes to crews
  • Field packs
  • Special instructions
  • Technical jobs
  • Appointments
  • Rush jobs
  • Etc.
• Issue trucks to crews
• Issue equipment from a locked room in which only three supervisors have access
• Oversee loading of equipment and supplies
  • Fax machines
  • Guns
  • Tripods
  • Supplies
  • Etc.
• Forward all original files to Assistant Field Coordinator
• Answer any questions the field crews might have
• Oversee all jobs throughout the day
  • Information to crews
  • Jobs being faxed in
  • Job status throughout the day
  • Crew status
• Be available for crew questions throughout the day
• Be available for customer and home owner calls and concerns throughout the day
• Add jobs to the field throughout the day as needed
• Prepare next days game plan
• Verify all jobs are complete and crews return from field
• Oversee check in of all equipment and vehicles
• Recheck Modem computer to verify set up and ready to go
• Quote time and price for all Metes and Bounds and large jobs
• Make sure all crews/department have the proper equipment and supplies to accomplish their work
• Replace all lost, stolen, or broken equipment
  • Submit a written report, with supervisor signature, detailing any events from the crew involved
• Conduct quarterly equipment inventory, or sooner if needed
  • Total stations
  • Data collectors
  • Metal detectors
  • Unassigned equipment
  • Etc.
• Oversee vehicle maintenance and inventory every six months, or sooner if needed
  • Preventive maintenance and fluid checks – every Friday
  • Random vehicle appearance checks - weekly
  • Oil Changes – every 3,000 miles
  • State Inspections – monthly (as needed on individual vehicles)
  • Registration - yearly
• Oversee the entire training for field department employees
  • There is training five days a week after work on our time
  • Provide written progress reports. Employees not growing are being replaced.
  • Help train other department employees
  • Oversee field crew safety training and meetings
  • Existing employees – first week of each new season (three times yearly) or as needed
  • New employees – during orientation and after ten days as to allow for the employee to learn the procedures and equipment
  • Oversee the growth, or lack of growth, inside the field department. Ensure the employee is exercising maximum output (production).
  • Daily and weekly measurements
  • Monthly measurements
• Measure and evaluate all department employees
• Work with Human Resources and oversee employee evaluations, promotions, and discipline
  • Ensure the employee is given an honest evaluation of their progress
  • Daily evaluations
  • Scheduled evaluations set from the employee hire date
  • Update Human Resources of each employee’s progress and training
  • Coordinate with Human Resources for the hiring and termination of employees
  • Submit the proper paperwork to Human Resources
  • Absentee reports
  • Discipline reports
  • Employee evaluations
  • Etc.
  • Assist Research and Examination as needed
  • Encourage the employee to continue their education
  • Reimburse for passing grades – 1 of books and tuition
  • Continue my education
• Attend all Title Manager Meetings
  • Status Update Meeting – each day at 10:00 a.m. and at 2:00 p.m.
  • CFT Process Meeting – Wednesday’s at 10:15 a.m. (Backup Leader)
  • Other meetings when called upon
• Continually improve the process
• Do any additional required duties related to equipment belonging to PLS
• Assist Chief Executive Officer, Vice President Administration, Chief Operations Officer and Management as requested

 

Job Training

ASSISTANT FIELD COORDINATOR/

JOB QUOTER

( 5:30 AM–2:30 PM)

Job Purpose: To assist the Field Coordinator to make sure all fieldwork is completed in a timely and accurate manner

Supervisor: Field Coordinator

Essential Job Results

• Open office
• Set up Modem computer
• Set up Tele-Trac computer to track PLS vehicles
• Activate S-Track
• Check WFAA.com Doppler for today’s weather (if needed)
• Check the fax machines and printer for possible paper refills
• Unlock cabinets for party chiefs to obtain fax machines, guns and other equipment
• Unlock equipment room and distribute equipment to crews: pencils, batteries, etc.
• Answer any questions the field crews might have or refer the crew to the Title Field Coordinator
• Recheck to make sure no equipment was accidentally left
• Receive field folders from the Field Coordinator
• Status job number under party chief names
• Status the today dues with a check to indicate a today due
• Print completed schedule and highlight today dues and next days up until 2:00pm
• Print active outstanding report to determine that all job status have been correctly updated from the day before
• Inform Field Coordinator how many are fielded, and of the ones fielded, how many are today dues
• Post completed schedule in field office and in the hallway next to CAD
• Recheck Modem computer to verify set up and ready to go
• Discuss with Field Coordinator the game plan for day
• Receipt of Faxes from the field
• Retrieve field folder
• Verify fax is readable
• Place fax in folder
• Status the job in S-Track from field to drafting
• Mark through the job on the schedule list showing that the job has been completed and is in drafting
• Verify Modem transmission was successful in the download room
• Convert the CR5 to ASC file.
• Print the RW5 file and place in folder
• Write the ASC file name on the folder under the ASCI File Name heading
• Take folder to CAD
• Mark through the job number on the list outside the CAD Department
• Continue this procedure throughout the day
• Pull aerial photos from the Internet for quote jobs
• Assist Field Administrative Assistant with vehicle maintenance
• Keep record of absenteeism of crews
• Record the daily time of the field crews and prepare the time sheets for payroll
• Return all jobs not surveyed or with corrections needed to the Field Coordinator for re-fielding
• Verify all equipment issued is returned and check for lost equipment
• Evaluate trucks used that day to determine interior and exterior status
• Oversee the parking of company vehicles in back of building
• Assist Field Coordinator as needed

Job Description

FIELD CREW CHIEF

Job Purpose: Collection of data and preparation of field notes by overseeing crew and all equipment to produce an accurate survey in a timely manner with minimal error.

Essential Job Results:

• Report between 6:00 and 6:15 a.m. each day ready to work
• Make sure your crew has done the following and be responsible for:
  • Clean out all trash inside and in the bed of assigned vehicle
  • Load all the surveying equipment into the toolbox
  • Re-stock any supplies needed into vehicle from the storage room
  • Organize the truck cab and toolbox in preparation of day’s work
  • Complete full equipment check
  • Navigate the Crew from job to job by the quickest possible route
  • Study any previous fieldwork inside the field pack before reaching your next destination
  • Check for and note any curb ties, monumentation sizes, and types
  • Unload equipment from vehicle at job
  • Find all monumentation at job site from notes
  • Walk property and make notes and verify everything is drawn and tied in
  • Return equipment to vehicle
  • Make complete equipment check and verify everything is in correct place
  • Make sure all grass plugs are returned in yard
  • Select and pull extra flags from ad joiners and traverse points, leaving only corner markers
  • Make sure all gates are closed
  • Return to office and do complete equipment check
  • Unload equipment and return to storage
  • Make sure vehicle is clean
  • Crew Chief must be able to
    
• Use a Data Collector
• To tie in monumentation, form board, etc.
• Functions such as By-Line to insure that forms or buildings are not in easements or over building line
• Check front building line ties
• Check side ties
• Check set back ties
• Analyze
• Calculate
• Stake property corners
• Building envelopes
• Offsets
• Etc.

• Contact Field coordinator immediately in a detailed manner to explain any problems with forms, buildings, monumentation, etc. in order for Title Company, Mortgage Company or Builder can be contacted immediately to relay information he needs

Job Qualifications

Experience/Education:

• Must have all the abilities of a Rodman plus training and ability in using Data Collector and Management of crew

Required:

• High School Diploma

• Surveying Experience
  

Job Skills:

• Good Math Skills
• Ability to read tape measures in tenths
• Ability to dig holes with shovel
• Ability to run the rod from point to point without backtracking
• Ability to read Mapsco

 Personal Traits:

• Learns Quickly
• Strong Work Ethic
• Responsible
• Dedicated
• Intelligent
• Attention to details
• Eager to learn
  
  

 

Job Description

FIELD CREW MEMBER

Job Purpose: Assisting the Crew Chief with the collection of data and preparation of field notes by overseeing equipment, navigation, and verifying data, to produce an accurate survey in a timely manner.

Essential Job Results

At the office in the morning:

• Report at 5:50 a.m. each day ready to work
• Clean out all trash inside and in the bed of assigned vehicle
• Load all the surveying equipment into the toolbox
• Re-stock any supplies needed into vehicle from the storage room
• Organize the truck cab and toolbox in preparation of day’s work
• Complete full equipment check

In the Truck and On the Way to the Job:

• Navigate the Crew from job to job by the quickest possible route in the Mapsco
• Locate the nearest side street to the lot on the plat – so that you may get your crew to the corner of the side street and your subject street with the aide of the Mapsco
• Study any previous fieldwork inside the field pack before reaching your next destination
• These items should be in the field pack:
• Recorded and/or tax plat
• Look at the size of the lot, the street right-of-way (R.O.W.), the alley right-of-way (R.O.W.)
• The tax plat is most likely to have current street names and lot dimensions
• Previous Surveys either on our lot, next door, or two doors down
• What size and type of monuments were previously found, where are they, and will they help me on this job today?
• Check for and note any curb ties, monumentation sizes, and types
• Once in the subdivision
• The crew chief will stop at the street corner and write down/verify the street name exactly how they see it.
• From the street corner, continue to count down houses/lots until you reach the lot.
• Verify that the address on the house should matches the address on the field pack.
• If the address does not match, call the field office immediately and say, “The lot and block does not match the address” then wait for further instruction.

At the Job:

• Unload equipment from vehicle at job
• Shovel, metal detector, pin flags, 60D nails with pink and blue flagging, measuring tape (100ft), and your copy of the plat
• Once on the property, the following actions will occur
• The Crew Chief will notify they homeowner that we are on the property
• The Rodman will do the following:
• “Bust” the street for the dimension (curb to curb)
• Take the distance minus the R.O.W. then divide that by half to calculate the curb tie
• Distance – R.O.W. / 1 = curb tie
• Walk to block corner and step off the curb tie
• Find property corners (front, back, across the street, and across the alley)
• Set traverse points
• Grab a rod and be ready!
• Be sure to keep a few 60d nails with pink and blue flagging on hand at all times!
• Walk property with Crew Chief’s notes and verify everything is drawn and tied in
• Return equipment to vehicle
• Make complete equipment check and verify everything is in correct place
• Make sure all grass plugs are returned in yard
• Select and pull extra flags from adjoiners and traverse points, leaving only corner markers
• Make sure all gates are closed
• Return to office and do complete equipment check
• Unload equipment and return to storage
• Make sure vehicle is clean
• Fill out employee timesheet
• Hang around the office and learn from others (optional but encouraged)

 

Job Qualifications

Experience/Education

Required:

• High School Diploma

Preferred:

• Surveying Experience
  
  

Job Skills:

• Good Math Skills
• Ability to read tape measures in tenths
• Ability to dig holes with shovel
• Ability to run the rod from point to point without backtracking
• Ability to read Mapsco

Personal Traits:

• Learns Quickly
• Strong Work Ethic
• Responsible
• Dedicated
• Intelligent
• Attention to details
• Eager to learn
• Customer Driven
• Fast and Flexible
• Cost Effective
• Continually Improving

Pay Scale

PAY SCALE & SURVEYING LEVELS

Job Training

FIELD CREW TRAINING

5 WORKING DAYS

.Job Purpose: To develop Associates that are customer driven, cost effective, fast and flexible, and continually improving. To increase the Associates desire to have goals and have desire to learn as much as possible to create value for self and the company.

Day One - Training Day with Supervision

• Expected to move efficiently and with a sense of urgency
• Job Safety
• Job description and requirements
• Equipment identification, use, maintenance, and value
• Reading tape (Tenths vs. Inches)
• Introduction to monumentation size and types
• Reading Mapsco

• Introduction to reading the plat
• Introduction to “busting” the street using the tape (R.O.W.)

• Introduction to code descriptions – will be given a code sheet to learn codes over time
• Introduction to line work
• Introduction to finding property corners
• Introduction to running the rod
• Introduction to what to shoot in and the correct order to shoot

Day Two

• Go to the field to locate monumentation
• Review of field safety

Day Three

• Go to the field to locate monumentation for 1 day
• Return to office to learn how to shoot line work
• Re-cap brief

Day Four

• Repeat of day three
• Re-cap brief

Day Five

• Join a production crew as a third member of team
• Take notes on first job only
• Questions and Answers with Crew Chief
• Actively participate in production and learn how to be an efficient Rodman

Beginning Week Two

Job Training

RECORDS CLERK/DATA ENTRY

Job Purpose: To assist the field office with phone calls, typing, filing, data entry, preparation of spreadsheets, office supplies and status jobs for field crews. Be detailed-oriented, work in a fast pace environment and knowledgeable in Microsoft software. Help with any special projects.

Supervisor: Field Coordinator

Essential Job Results 

• Status out daily jobs that have been worked by field crews
• Enter quotes and builder jobs on spreadsheet
• Help prepare absence reports and time request forms for field employees
• Maintain timesheets, enter daily for each field employee
• Maintain job cost report for Field Coordinator
• Help answer incoming phone lines; Direct call to proper person, take a message or put call thru to voice mail.
• Keep inventory of all Field supplies--keep necessary amount on hand
• Typing/data entry timesheets, spreadsheets, reports.
• Filing as needed
• Assist other departments with their overflow work on as need basis
• Ability to muti-task
• Proficient in Word and Excel

Personal Traits:

• Trustworthy
• Strong Work Ethic
• Flexible
• Diplomatic
• Team player
• Positive attitude
• Results oriented
• Organized
• Adapts well to change
• Detail oriented

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