Accounting & HR - Click on a Job Title to Read its Description

Job Description

ACCOUNTING MANAGER

Job Purpose: Maximize company profits through cost-cutting procedures, accurate and timely financial reports and efficient and effective collections, prompt payments, and effective cash management.

Essential Job Functions:

• Outsource / Hire input – Insure Accounting Department is staffed with competent employees who provide outstanding service and an “Above the Line” attitude in keeping with the PLS Company goals of Hiring and Training the Right People, and being the best Surveying company in the Metroplex and beyond, providing accurate surveys and outstanding customer service. This function includes several functions to be found in the Accounting Department Hiring Procedures
  
• Provide direction and goals for the accounting department in all of the following areas:
  • Bank Reconciliation
  • Monthly Financial Statements
  • Prepare Financial Statements for lenders and others
  • Monthly Incentives-Production and Quarterly Incentives-Supervision
  • Accounts Receivables
  • Invoicing – (done by Entry Level Accountant under Director of Operations supervision)
  • Daily Cash Receipts
  • Collections
  • Corrections and Write-Offs
  • Special Monthly Aged Accounts Receivable to Gateway
  • Daily Deposits to Bank
  • Accounts Payable
  • Coding of invoices to correct chart of accounts
  • Payments – including appropriate approvals
  • Signatures – by authorized officers only
  • Maintain job costing for Commercial and Builder Departments
  • Income Statements – Monthly with comparison to budget, for each division and consolidated
  • Depreciation of fixed Assets
  • Sales Commissions – Establish and Maintain schedules, assuring correct and accurate payments
  • Maintain General Ledger Accounts
  • Payroll
  • Check writing
  • All payroll reports
  • All tax deposits
  • All payroll deductions
  • Budgeting
  • Reviewing all contracts before signing in all divisions
  • Work with attorney on all contracts and collection matters
  • Banking relationships
  • Leasing Company relationships
  • Working with all divisions and establishing cost saving methods
  • Working with all divisions on reading and understanding Monthly Profit and Loss and Budgets
  • State Sales Tax
  • Software Acquisition and Conversion
  • Income Tax Preparation, Weekly, Monthly and Annually
  • Franchise Tax
  • Cash Management
    
• Keep Senior Management abreast of cash flow status by ensuring accuracy in all accounting functions
• Ensure smooth flow of business operation by addressing, analyzing and solving problems for all departments on an as-needed basis

Job Qualifications

Experience/Education

Required:

• Accounting Degree
• Minimum two years accounting
• Minimum two years supervision experience

Preferred:

• Certified Public Accountant

Job Skills:

• Management
• Organization
• Communication
• Computer
• 10 key by Touch
• Time Management
• Negotiator

Personal Traits:

• Trustworthy
• Discerning
• Diplomatic
• Results oriented
• Driven
• Strong Work Ethic
• Able to work under stress and deadlines

 

Job Description

STAFF ACCOUNTANT

Job Purpose: Maximize company profits through accurate and timely financial reports, efficient and effective collections, accurate and timely payment of accounts payable and liabilities, and accurate and complete information provided to Senior Management.

Main Assignment: Preparation of supporting schedules and journal entries for financial statements

Essential Job Results:

• Able to efficiently perform all the tasks outlined for Billing and Accounting Processor
• Monthly Financial Statements – Prepare journal entries for financial statements. Financial Statements include Income Statements with comparison to budget for each division as well as consolidated, Balance Sheets with comparison to Last Fiscal Year, and Consolidated Financial Statements for submission to banks, lenders, and others.
• Monthly Incentives - Production and Quarterly Incentives-Supervision – Prepare data as required to accurately compute incentive pools and CFT values for submission to Controller within time frame for calculation and payment of incentives.
• Depreciation of Fixed Assets – Able to prepare and explain Schedule of Fixed Assets for calculation of depreciation and preparation of monthly journal entries.
• Sales Commissions – Establish and maintain accurate schedules to track and pay commissions. Schedules are to be based on agreements reached between salesmen and management.
• General Ledger – Monitor transactions and accounts to insure accuracy and proper reporting of financial activities. Recommend changes to Controller.
• Budgeting – Provide accurate information to Managers so that each Department has the information necessary to produce accurate and realistic budgets
• Contracts – Assist in review of all contracts to insure completeness and agreement with published terms. Recommend changes to Controller and prepare for distribution to departments for signature.
• Taxes
• Preparation of initial computations and reports necessary to calculate State Sales Tax liabilities. After approval by Controller and Senior Management, pay State Sales Tax liabilities to insure receipt by Comptrollers Office before deadline.
• Gather and organize data needed for preparation of Weekly, Monthly, Quarterly and Annual 940, 941, and 1020 Income Tax Returns, and yearly Franchise Tax Returns and Property Tax Reports. Pay at appointed times by ACH Wire Transfer or Check as required. Prepare appropriate Journal Entries.

• Software Acquisition and Conversion – provide input to Information Technology Department on IT requirements. Prepare Accounting Department procedures as needed to insure proper utilization of new Software.
• Cash Management – Keep Controller and Senior Management informed of all cash management issues including cash flow, bank balances, and interest rates available
• Office Administration
• File promptly and correctly
• Answer Telephones as Needed
• Other task and/or functions as directed
• Be prepared to work flexible hours that may run late in evening or require weekend work
• Be familiar with and understand all pertinent procedures and task rules of company and computer accounting system
• Employee is expected to avail him or herself of all opportunities to learn new job skills, become familiar with and able to assist other departments and prepare to assume the responsibilities of Controller

Job Qualifications

Experience/Education

Required:

• Accounting Degree
• Knowledge of Quickbooks, Microsoft Word, and Excel

Preferred:

• Experienced in commercial collections
• Experienced in General Ledger Accounting
• Experienced in customer service

Job Skills:

• Highly Organized
• Effective Communicator
• Familiar with Computer usage
• Typing speed of at least 55wpm
• Use of 10 key calculator by Touch
• Effective Time Management
• Effective Negotiator

 

Personal Traits:

• Trustworthy
• Discerning
• Diplomatic
• Results oriented
• Driven
• Strong Work Ethic
• Able to work under stress and deadlines

 

Job Description

PAYROLL/HR ASSISTANT

Job Purpose: Aide management of all personnel issues, benefits and compensation and to assist in employee development, policies and procedures for a drug free environment.

Essential Job Functions:

• Personnel issues
  • Help in ad placement for new hires
  • Screening of all resumes and review of potential applicants with departmental managers
  • Initial telephone and personal interviews with potential candidates
  • Send all new hires for drug testing and work with screening agency for results and random drug screening
  • Run criminal background checks on all applicants
  • Process all paperwork for new hires, terminations, and status changes
  • Maintain employee files
  • Prepare payroll weekly to be forwarded to Administrator for ACH/Direct Deposit processing

Benefits and Compensation

• Work with Admin/PR to keep up with all employee vacation, sick time and other payroll matters before sending to accounting for issuance of payroll checks on a weekly basis
• Help process unemployment claims, child support deductions, and advances

• Do whatever it takes to make this office run smoothly and professionally
• Work with upper management for employee development and other projects as needed

Job Qualifications:

Experience/Education:

Required:

• High School Diploma
• Some College or related training or minimum of 5 years experience in related field

Preferred:

• College Degree or minimum of 10 years experience in related field
• Experience in accounting field

 

Job Skills:

• Some knowledge and understanding of laws relating to Human Resource field
• Understand of the payroll process
• Proficiency in Quickbooks
• Proficiency in Microsoft Excel and Word

 

Personal Traits:

• Strong Work Ethic
• Ability to work independently
• Ability to adapt to changing environment
• Excellent communicator
• Organized
• Detail oriented
• Ability to multi-task and complete assignments in minimal time
• Team player
• Personable and professional

 

Job Description

AR CLERK

Coming Soon

Job Purpose:

Job Description

INVOICER

Job Purpose: To guarantee all work is invoiced and sent for delivery, that all reports are correct and timely, and files are complete and accurate.

Main Assignment: Invoicing

Essential Job Results:

• Proof-read surveys for typing and grammatical errors
• Invoice title and quote jobs on a daily basis as given
• Fax or Email copies of invoice and survey to customer
• Fold Blueline copies as needed for delivery to customers and cities
• Set up delivery of job to customer and/or their representative
• Audit invoice register to determine that all jobs have been invoiced properly
• Prepare End of Month carry over report the first day of each month for the month just ended
• Other tasks and/or functions as directed
• Back up of phones for Customer Service or Receptionist as needed
• Be prepared to work flexible hours that may run late in evening
• Be familiar with and understand all pertinent procedures and task rules of company and computer accounting system
• Employee is expected to avail himself/herself of all opportunities to learn new job skills, become familiar with and able to assist other departments, and prepare to assume the responsibilities of Staff Accountant

Job Qualifications

Experience/Education

Required:

• Accounting Background
• Ability to learn Accounting & in-house tracking software systems
• Knowledge of Microsoft Word and Excel

 

Preferred:

• Background in bookkeeping for small business
• Background in Customer Service 
  

Job Skills:

• Highly Organized
• Effective Communicator
• Familiar with Computer usage
• Typing Speed of at least 55wpm
• Use of 10 key calculator by Touch
• Effective Time Management
• Effective Negotiator

 

Personal Traits:

• Trustworthy
• Discerning
• Diplomatic
• Results oriented
• Driven
• Strong Work Ethic
• Able to work under stress and deadlines

 

Job Description

HUMAN RESOURCES

ADMINISTRATOR

Job Purpose: Management of all personnel issues, benefits, and compensation; assists in employee development, policies, and procedures for a drug free environment.

Essential Job Results:

• Personnel issues
  • Ad placement for new hires
  • Screening of all resumes and review of potential applicants with departmental managers
  • Initial telephone and personal interviews with potential candidates
  • Send all new hires for drug testing and work with screening agency for results and random drug screening
  • Run criminal background checks on all applicants
  • Process all paperwork for new hires, terminations, and status changes
  • Set up and maintain employee files
  • Work with departmental managers with discipline and other personnel issues as needed
  • Attend weekly departmental meeting and other occasional meetings as needed
  • Process unemployment claims
  • Answer all employment verifications
  • Work with the Texas Workforce Commission on unemployment claims
  • Work on Procedure Manual and Employee Handbook updates as needed
    
    
• Benefits and Compensation

• Use Excel workbook to keep up with all employee vacation, sick time and other payroll matters before sending to accounting for issuance of payroll checks on a weekly basis
• Explain insurance package to new hires and other employees
• Administer Insurance by communicating with insurance company for new coverage, changes and terminations
• Audit insurance billings and return to accounting for payment
• Administer COBRA paperwork
• Set up 401K deductions for employees as needed
• Communicate with 401K facilitator by keeping a running list of employees for 401K purposes
• Continue to look for better ways to improve employee benefits to attract better candidates for future employment with PLS

• Do whatever it takes to make this office run smoothly and professionally
• Help with the purchasing of all necessary office supplies, kitchen needs and marketing materials as needed
• Backup Accounting Supervisor as needed
• Backup Facilities Department as needed
• Backup Chief Operations Officer as needed
• Work with upper management for employee development and other projects as needed

Job Qualifications

Experience/Education

Required:

• High School Diploma
• Some College or related training or minimum of 5 years experience in related field

Preferred:

• College Degree or minimum of 10 years experience in related field
• Experience in accounting field

Job Skills:

• Knowledge and understanding of laws relating to Human Resource field
• Understand of the payroll process
• Proficiency in Quickbooks or Other Accounting related softwares
• Proficiency in Microsoft Excel and Word

Personal Traits:

• Strong Work Ethic
• Ability to work independently
• Ability to adapt to changing environment
• Excellent communicator
• Organized
• Detail oriented
• Ability to multi-task and complete assignments in minimal time
• Team player
• Personable and professional
  
  

 

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